REQUEST FOR QUALIFICATIONS: EXTERIOR SCULPTURE AT SOUTHWEST POLICE STATION
Deadline: Monday, June 20, 2016, 11:59 p.m. (CST)
Budget: Up to $200,000
Location: Houston, TX
Through a contract with the City of Houston General Services Division (GSD), Houston Arts Alliance (HAA) is charged with managing the selection process for the commission of an artist or artist team to develop sculpture for the exterior space of the Houston Police Department’s (HPD) Southwest Police Station. HAA is also charged with contracting the finalist to complete the project.
Goals for the Southwest Police Station project include the following:
- To create a world class art collection for the HPD system with high-caliber art by artists from Houston, the region, and the world.
- Artwork reflects HPD’s vision to be a vital member of a dynamic and diverse local, national, and global community; family friendly; art that is suitable for all HPD locations.
- Works that reflect HPD’s mission, values, and guiding principles.
- Works that are regarded as an excellent addition to the City of Houston Art Collection.
The project has an anticipated total budget of up to $200,000 for an exterior sculpture. The contract will be inclusive of all work including, but not limited to, design proposals, artists fees, design, engineering, permitting, insurance costs for each year of the project, lighting and lighting software, studio and project administration, travel, fabrication, materials, installation, and required documentation.
3. Mission of the Houston Police Department
This mission of the Houston Police Department is to enhance the quality of life in the city of Houston by working cooperatively with the public to prevent crime, enforce the law, preserve the peace and provide a safe environment.
4. Values of the Houston Police Department
- Preserve and advance democratic values.
- Improve the quality of community life.
- Improve the quality of work life.
- Demonstrate professionalism.
5. Guiding Principles of the Houston Police Department
- Life and individual freedoms are sacred.
- All persons should be treated fairly and equitably.
- The role of the police is to resolve problems through the enforcement of laws and not through the imposition of judgment or punishment.
- The neighborhood is the basic segment of the community.
- Because law enforcement and public safety reflect communitywide concerns, the police must actively seek the involvement of citizens and residents in all aspects of policing.
- The fundamental responsibility of the department’s employees is to provide quality services to the citizens and residents of the city of Houston.
- The department’s employees are its most valuable asset.
- Employee involvement in department activities is essential for maintaining a productive working environment.
- Employees shall be treated fairly and equitably in recognition of basic human dignity and as a means of enriching their work lives.
- The department and each of its command, offices and divisions shall strive to reflect the ethnic and cultural makeup of the community it serves.
6. Additional Criteria for Civic Art from the Houston Police Department
- Civic Art should be designed to welcome the visitor and promote a calming and comfortable experience from the moment of arrival. This notion of calming is important for areas outside the building and must continue to the interior space.
- The development of Civic Art projects should consider the Department’s values as stated above and enhance the idea of the facility as a ‘beacon of safety,’ express the dignity of law and convey fairness and access to justice.
- Works will be located in publicly accessible areas
- Works will be sensitive to the local context, geography, culture and history
7. Art Opportunities/Draft Scope of Work
- Exterior Sculpture: A sculpture located on the landscaped area of the building at the corner of Brookston and Nitida. The work will be a welcoming beacon to the community.
- Lighting and planters may be an element in the work
- See the provided site plan for more information. This is also available at houstonartsalliance.com, on the Civic Art + Design page, under Artist Opportunities.
8. Evaluation Criteria
- Artistic quality: artists or artist-led teams are of the highest artistic caliber as demonstrated by examples of past work.
- Responsiveness: proposal successfully addresses the overall goals of the project, including creating an inviting space for visitors.
- Demonstrated Technical Abilities: applicants demonstrate that the artist or artist-led team has the necessary capability to accomplish all artistic, technical, budgetary, and engineering aspects of the project and to have the project meld successfully with the space and the architecture.
- Project Management Ability: applicants demonstrate that they have the ability and the capacity to complete the project on a very tight schedule and within budget. Applicants demonstrate their ability to successfully collaborate with the architects and the contractor and sufficient relationships with potential vendors and manufacturers.
- Artists in the United States are eligible to apply. Houston-area artists and artist—as well as artists living in and around the neighborhood of the Southwest Police station—are strongly encouraged to apply.
- Subcontractors may be used and are defined as those providing technical implementation including but not limited to construction, fabrication and/or assembly for portions or all of a finished product under direct supervision and control of an artist.
- Staff members, board members, advisory board members, City Council members and/or family members of either Houston Arts Alliance or the City of Houston are ineligible to apply.
- Artists or other entities that are currently under contract—or in contract negotiations with Houston Arts Alliance for projects of over $100,000—are ineligible to apply.
- Applications not meeting all eligibility criteria will be withdrawn from consideration.
10. Application Requirements
- Resumes or company information of artist(s) and team members (3 page maximum each)
- Letter of intent: including contact information and a description of how the artist or artist team meets the criteria listed in the RFQ (1,000 word maximum)
- Biography/artist statement (500 word maximum)
- Work examples: Digital images of works that demonstrate the above criteria (Only JPEGs up to 5 MB in size, 20 maximum)
- Image list: including artist, title, year completed, dimensions, material, and budget or price (as applicable) for each image selected in your portfolio
- Contact information for three professional references (no more than one page)
All documents should be in at least a 12 point font, single-spaced, with at least a ½” margin.
To submit, visit houstonartsalliance.submittable.com/submit.
12. Timeline – All dates are subject to change
- Monday, May 23, 2016: RFQ released
- Monday, June 20, 2016: RFQ submission deadline
- By Monday, June 27, 2016: RFQ notification; RFP released to finalists
- Monday, July 25, 2016 (Final Date TBD): RFP Deadline
- By Friday, July 29, 2016: RFP selection panel (including artists in-person presentations)
- By Sunday, July 31, 2016: Selected artist presented for a vote to the HAA Civic Art Committee
- By Friday, August 5, 2016: Selected artist presented for a vote to the HAA Board of Directors
- By Friday August 12, 2016: Selected artist presented to Houston Police Department for approval
- By Friday, August 19, 2016: Finalist notified in writing by HAA
- By Monday, August 29, 2016: Contracting complete
- September 2016 - July 2017: Project development, fabrication, and installation
Sara Kellner, Director of Civic Art + Design
Houston Arts Alliance, 3201 Allen Parkway, Suite 250, Houston, TX 77019
Submit questions in writing, via email, no later than Wednesday, June 15, 2016, 5 p.m. (CST) to email@example.com. Questions will be answered, as they are received, and no later than Friday, June 17, 2016.
» Download the Southwest Police Station Landscape Plan
APPLICATION FOR TEMPORARY PLACEMENT OF ART ON CITY PROPERTY
Houston Arts Alliance (HAA) and the City of Houston (City) support the community’s desire to place temporary works of art on City property. Each City department has discretion over temporary art within its jurisdiction and sole responsibility to review matters of safety. At the request of the City department, HAA will serve in an advisory capacity during the review process and recommend pieces for placement on their property. For projects proposed in the TxDOT right-of-way, please email firstname.lastname@example.org for additional guidelines.
The City may permit temporary placement of artworks on City property for a period of time not to exceed 90 days, subject to the approval of the City department director having jurisdiction over the site upon which the art will be placed. The director may extend the temporary placement for two consecutive periods of time, not to exceed 90 days each, for a total of 270 days.
If the department determines that there is a safety issue, the organization or individual proposing the exhibition will be required to have an engineer’s seal. Drawings with an engineer’s seal will be required for artwork consisting of vertical structures over eight feet, surfaces subject to displacement by wind, structures requiring a foundation, sharp surfaces, and/or any other safety concern. These drawings can be submitted to HAA for review after the project has been approved.
The cost of the installation and de-installation of the artwork will be paid by the applicant. The artist or proposing organization is responsible for maintenance and any damage to the artwork during the time the artwork is on view. The applicant may also be required to pay a bond conditioned on the timely removal of the artwork.
2. Application Requirements
- Proposal letter (three-page maximum) including the following:
- Contact information from the proposing artist or organization;
- Artwork description including: title and year completed, artist name, artwork medium/material, dimensions and weight. For video, performance and time-based media, artwork duration is also requested;
- Specific location(s) of proposed installation;
- Installation plan - specify materials, equipment and utilities to be used;
- Site maintenance plan, specifying schedule and method of upkeep; and
- A detailed timetable covering artwork placement and removal, clearly addressing a commitment for its timely removal and plan to return its site to original condition.
- Photographic documentation of the artwork, showing all views. For new works, please include detailed drawings or renderings (Up to 10 images);
- Artist C.V. or resume (Up to three pages); and
- Drawings with an engineer’s seal will be required for artwork consisting of vertical structures over eight feet, surfaces subject to displacement by wind, structures requiring a foundation, sharp surfaces and/or any other safety concern.
All text documents should be at least 12 point font, single-spaced, with at least a ½” margin as Microsoft Word Documents (.doc) or Adobe PDF (.pdf). Images must be in JPEG/JPG format. All files must be readable using Microsoft Windows.
3. Application Submission
To complete the application form and submit your application requirements, visit https://houstonartsalliance.submittable.com/submit.
4. Submission Schedule
Application Deadlines: Bimonthly, approximately 2 weeks before an HAA Civic Art Committee (CAC) meeting
Committee Review: Bimonthly
Notifications of Review Results: Bimonthly
- Thursday, March 31, 2016, 11:59 p.m. (To be reviewed at the April CAC meeting)
- Thursday, June 9, 2016, 11:59 p.m. (To be reviewed at the June CAC meeting)
PLEASE NOTE: CAC meeting dates are subject to change.
5. Review Process
- Submit a proposal to HAA using the Submittable application.
- Proposals will be reviewed by the HAA CAC during their bi-monthly meeting. HAA will perform an aesthetic, content and material review of the proposal for the affected city department.
- Proposals which pass the review will be recommended to the affected City department or to TxDOT for installation.
- If the proposal is accepted by the affected City department, a release from the artist or sponsoring organization on a form approved by the City attorney will be required before installation can begin. If the director of the affected City department determines it advisable and requires it, a bond not to exceed $2,000.00 conditioned on the timely removal of the object shall be posted by the applicant.
- The affected City department can issue a permit to install and display the artwork for a period of 90 days, at its own discretion.
- The artist or proposing organization will remove the artwork after 90 days and will return the site to its original condition.
PLEASE NOTE: HAA approval DOES NOT guarantee approval by the City department. The affected City department has final discretion over temporary art in their jurisdiction.
For questions or more information regarding the Application for Temporary Placement of Art on City Property, email email@example.com.