Employment + Internships

Posted on 4.3.15

Title: Grants Coordinator
Department: Grants

Position Summary
The Grants Coordinator, working closely with the Grants Manager and Director, is responsible for collecting, organizing and analyzing both data and information as a part of HAA's grant allocation processes. These analyses will support HAA in funding and monitoring grantee programs. This position is also responsible for maintaining positive working relationships and flow of information between HAA and its grantees, potential grantees, volunteers, other internal and external customers, and for providing technical assistance and support to grantees. Candidates should demonstrate initiative, resourcefulness and sound project management skills.

With a high level of personal initiative, the Grants Coordinator should possess the ability to: work as a highly cooperative team member in the coordination of all programs; communicate effectively with excellent written and oral communication skills; demonstrate command of the English language including grammar, punctuation and spelling; maintain appropriate professional boundaries with donors, staff, volunteers, board members and clients; manage multiple priorities with flexibility and adaptability to rapid growth and change; meet strict deadlines including the ability to work under pressure as well as periodic evenings and/or weekends as needed; demonstrate solid organizational and planning skills with attention to detail; and effectively and efficiently analyze data, utilize word processing, spreadsheet, presentation, graphics and database applications.

Minimum of two years experience with nonprofits and/or nonprofit accounting. Proficiency in word processing, data management and spreadsheet applications (MS Word, PowerPoint, Excel, Access). Ability to analyze and interpret data, reach sound conclusions, and make recommendations. Ability to work independently and manage a variety of responsibilities. Excellent communications skills, both written and verbal including strong speaking ability. Experience in managing volunteers, working with diverse communities, and customer service. Ability to work as part of a team and foster effective, productive relationships with internal and external customers. Knowledge and/or involvement in Houston’s cultural environment a plus.

Minimum bachelor’s degree in business administration, nonprofit arts administration or related area required. Minimum of 2-4 years work experience in a nonprofit environment. Working knowledge of Spanish language (oral and written) a plus but not required.

Grants and Department Administration
Serve as lead on all aspects of administering grants data collection and processing; assist with preparation of workshop presentations for grant programs; prepare grant payments; edit and/or create materials and correspondence to be sent to applicants and grantees (i.e., guidelines, applications, revision forms, final reports and requests for documentation); assure that grantee data is captured and easily retrievable for reporting; prepare statistical reports to support department’s work; maintain grantee records for department, both electronic and hard copy; evaluate grant applications of assigned applicants to assure eligibility and inform Grants Manager of concerns as needed.

Monitor grantee compliance with grant agreements; review grant revision forms for project changes and budget revisions; respond to grant applicant inquiries (both telephone and walk-in) in a timely manner.

Panel Process
Correspond with panelists as needed; keep panelists current with materials and responsibilities; arrange panelist’s travel and housing when required; submit panelist’s reimbursement forms in a timely manner.

Record and process notes at Grants Committee meetings; represent HAA at arts/cultural events as needed; miscellaneous duties as requested.

Physical Demands
Keyboard and calculator use. Use of routine office equipment and ability to lift file boxes up to 30 pounds. 

Supervisor: Director of Grants, Programs + Services             
Compensation: $33–37K with full benefits

Please submit a resume and references to Richard Graber, Director of Grants, Programs + Services, at richard@haatx.com or mail to:
Houston Arts Alliance
ATTN: Richard Graber
3201 Allen Parkway, Suite 250
Houston, Texas 77019

Application Deadline: 5:30 p.m., Friday, April 17, 2015

July 16
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