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Employment + Internships

Title: Civic Art + Design Assistant
Supervisor: Director of Civic Art + Design

Organization Summary: Houston Arts Alliance (HAA) is a public-private initiative that invests in Houston’s arts and cultural sector, advances Houston’s reputation as an arts and culture destination, and works to elevate the quality of life for all Houstonians through arts and culture. As the city’s designated, nonprofit, local arts agency, HAA provides programs and services for the arts and cultural sector and awards approximately 225 grants annually to nonprofit arts and cultural organizations and individual artists. The Alliance is the custodian of the city’s art collection; takes permanent and temporary art to Houston’s public spaces; presents free Folklife + Traditional Arts programming; nurtures up-and-coming arts organizations through its capacity building programs; bridges business with the arts; convenes the field as necessary, and provides the latest information and research on cultural policy, economic development and Houston’s folklife.

HAA’s primary partner is the City of Houston. Approximately 55% of HAA’s budget comes from Hotel Occupancy Tax and 30% from the City of Houston’s Percent for Art Program, which supports commissions of new civic art projects as well as conservation of existing artworks. The remaining 15% of HAA’s budget comes from private fundraising (grants/contributions/other revenue) for programs and special projects. HAA is committed to raising funds for only those projects and initiatives that the Arts Alliance is uniquely positioned to provide the community. 

For more information, visit houstonartsalliance.com. For events in the region, visit Artshound.com.

Position Summary: The Civic Art + Design Assistant provides complex administrative support to the entire department, including the Director and two to three Project Managers.


  • Proficient in Microsoft Office Suite (i.e. Outlook, Excel, PPT, et cetera)
  • Collaborator and team player
  • Familiar with basic accounting
  • Excellent interpersonal and phone skills
  • Strong verbal and written skills
  • Self-motivated, takes initiative, ability to learn quickly
  • Strong organization skills and attention to detail
  • Ability to manage multiple responsibilities with changing priorities


  • Perform complex administrative support including, but not limited to, creating, updating and maintaining filing systems; managing the department calendar; setting up meetings; and assisting in preparing reports and presentations
  • Processing all department invoices, purchase orders, charge forms and expense reports
  • Coordinating and documenting all artist selection panels
  • Act as Committee Secretary, preparing committee meeting agendas and presentations; coordinating meeting set-up; and taking meeting minutes
  • Coordinating reviews of citywide temporary art proposals by the Civic Art Committee
  • Coordinating agendas, reports and logistics for monthly meetings of the Civic Art Committee
  • Planning and coordinating special events related to Civic Art + Design projects, (e.g. art unveilings and community outreach, in conjunction with the other agency departments)
  • Assisting in preparing reports, proposals, and special presentations
  • Other duties as assigned

Education: Minimum bachelor’s degree in fine art, arts administration, business, nonprofit management or a related field.

Experience: 2 years of work experience in an administrative support position, within an office setting; arts organization experience preferred. 

Physical Demands:

  • Dexterity on routine office equipment (copier, postage machine, telephones, computer, facsimile, et cetera).
  • Ability to lift up to 25 pounds (i.e. presentation boards, models, maquettes).

Salary: Between $32,000 and $36,000, commensurate with experience.

Anticipated Start Date: Week of August 17, 2015 (to allow for a two week training period).

To apply, submit the following via email to civicart@haatx.com. No phone calls please.

  1. Cover letter
  2. Resume (3 pages maximum)
  3. Contact information for three professional references


Title: Grants, Programs + Services Intern
Tenure: 10 week paid internship – 4 hours/day - $2,000 at completion of internship
Location: Houston Arts Alliance, 3201 Allen Parkway, Suite 250
Supervisor: Richard Graber - Director of Grants, Programs & Services

It is the goal of HAA is to provide interns with an opportunity to grow professionally and think critically and strategically. The supervisor of the intern serves more as a mentor than as a “boss,” realizing that success in any field is tied to a strong work ethic and the ability to think critically and clearly. Applicants must be in, at least, their second year of undergraduate studies, preferably with a major in arts, arts administration, business or development - although others are welcome to apply.

Description: Interns in the Grants, Programs + Services department(s) are typically given a project to complete prior to the end of their tenure while also aiding in other on-going projects, as applicable, and day-to-day administrative assistance. Specifically, this internship will involve filing, labeling and preparing grant files for our annual audit. Additionally, the intern would be responsible for data-entry into the agency’s new panelist database. (MS Access experience a plus)

The intern will get acquainted with the portfolio of programs and services the department offers to the field including, but not limited to, the programs listed below:

  • Arts & Business Council (A&BC)
  • Arts Database Management Program (ADMP)
  • Capacity Building Initiative (CBi)
  • power2give.org

Submit resume information to Richard Graber at Rrchard@haatx.com or at the address above.


July 16
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