Employment + Internships
Title: Grants Coordinator (Full-time)
Supervisor: Director of Grants + Capacity Building
Compensation: Commensurate with experience
DEADLINE TO APPLY: Wednesday, March 8, 2017, 5:30 p.m.
The Grants Coordinator, working closely with the Director of Grants + Capacity Building, is responsible for collecting, organizing and analyzing both data and information as a part of HAA’s grant allocation processes. This position is also responsible for maintaining positive working relationships and flow of information—between HAA and its grantees, potential grantees, volunteers and other internal and external customers—as well as providing both technical assistance and support to grantees. Candidates should demonstrate initiative, resourcefulness and sound project management skills.
With a high level of personal initiative, the Coordinator should possess the ability to: work as a highly cooperative team member and in the coordination of all programs; communicate effectively with excellent written and oral communication skills; demonstrate command of the English language, including grammar, punctuation and spelling; maintain appropriate professional boundaries with donors, staff, volunteers, board members and clients; manage multiple priorities, with flexibility and adaptability, through rapid growth and change; meet strict deadlines; work well under pressure; work periodic evenings and/or weekends, as needed; demonstrate solid organizational and planning skills, with attention to detail; effectively and efficiently analyze data; and utilize word processing, spreadsheet, presentation, graphics and database applications.
Ideal candidates should have: a minimum of two years’ experience with nonprofits and/or nonprofit accounting; proficiency in word processing, data management and spreadsheet applications (MS Word, PowerPoint, Excel, Access); ability to analyze data, interpret data, reach sound conclusions and make recommendations; ability to work independently and manage a variety of responsibilities; excellent communications skills, both written and verbal; strong public speaking ability; experience managing volunteers, working with diverse communities, and customer service skills; the ability to work as part of a team; and ability to foster effective, productive relationships with both internal and external customers. Knowledge and/or involvement in Houston’s cultural environment is a plus.
Minimum bachelor’s degree in business administration, nonprofit arts administration, or related area required. Minimum of 2-4 years work in a nonprofit environment. Working knowledge of Spanish language (oral and written) a plus but not required.
Grants and Department Administration
Assist and coordinate all aspects of administering grants data collection and processing; assist with preparation of grant program workshop presentations; prepare grant payments; edit and/or create materials and correspondence to be sent to applicants and grantees (i.e. guidelines, applications, revision forms, final reports and requests for documentation); assure that grantee data is captured and easily retrievable for reporting; prepare statistical reports to support department’s work; maintain grantee records for department use (both electronic and hard copy); evaluate grant applications of assigned applicants to assure eligibility; and inform the Director of Grants + Capacity Building of concerns, as needed.
Monitor grantees’ compliance with grant agreements; review grant revision forms for project changes and budget revisions; and respond to grant applicant inquiries in a timely manner.
Correspond with panelists as needed; keep panelists current with materials and responsibilities; arrange panelist’s travel and housing when required; and submit panelist’s reimbursement forms in a timely manner.
Record and process Grants Committee meeting notes; represent HAA at cultural events, as needed; and miscellaneous duties as requested.
Keyboard and calculator use. Use of routine office equipment and ability to lift file boxes up to 30 pounds.
Email a resume and references to Richard Graber, Director of Grants + Capacity Building, at firstname.lastname@example.org. Application materials may also be mailed to Houston Arts Alliance, ATTN: Richard Graber, 3201 Allen Parkway, Suite #250, Houston, Texas 77019.
NO PHONE CALLS PLEASE.